EBSN General Assembly and Annual Conference 2019, General Terms and Conditions

EBSN General Assembly and Annual Conference 2019, General Terms and Conditions

Definition

The EBSN’s General Assembly and Annual Conference 2019 “Making it Happen: From Policy to Implementation”, which takes place from 5 – 7 June, 2019 in Tallinn, Estonia (hereafter referred to as EBSN Annual Conference), is organised by the EBSN Secretariat (hereafter referred to as Organizer) in cooperation with the Association of Estonian Adult Educators – Andras, the Estonian Non-formal Adult Education Association and the Ministry of Education and Research of Estonia.

The EBSN Secretariat is responsible for registration and delegating services, sponsorship opportunities, exhibition management and all conference logistics.

Registration and payment of conference fee

Everyone who wants to attend the EBSN Annual conference must register online. With the completion of the online registration (clicking the button “SEND” at the end of the form), the contract between the Organizer and the participant is legally binding.

The deadline for registration to the conference is: 20 May 2019.

If the maximum attendee capacity is reached, the organizers reserve the right to refuse further registrations.

After registration all participants will receive an official confirmation of their registration and the invoice on conference fee from the EBSN Secretariat via email. All registration fees must be paid in full accordance with the information provided on the invoice.

All registration fees must be fully paid prior to the conference. Payments are only accepted in EUR and can be made by bank transfer. Any bank charges must be paid by the participant. Cheques will not be accepted. Only after full payment has been received within the respective registration period, the registration for the desired registration fee will become valid. Participation is not guaranteed until full payment of the registration fee is received.

Cancellation policy

Payment will be refunded if the conference is cancelled by the organiser. In that case, the Organiser will have no further liability to the client.

All registration changes and cancellations must be communicated to EBSN Secretariat in written form, via email to secretariat@basicskills.eu. If you need to cancel your registration before the conference the following rules will be applied:

  • cancellation until 5 May 2019 – 90% of the participation fee will be refunded by bank transfer
  • cancellation until 20 May 2019 – 50% of the participation fee will be refunded by bank transfer
  • in case of cancellation after 20 May 2019 the participation fee will not be refunded.

Attendees may nominate an alternative person from their organisation to attend up to 10 days prior to the start of the Conference. No refund will be given for unattended events, illness or early termination of attendance.

Conference fee

The conference fee includes:

  • the conference pack (programme and list of participants) issued at the Registration Desk
  • admission to all conference sessions,
  • two lunches,
  • conference refreshments / coffee and snacks during coffee breaks
  • one conference dinner on 6 June
  • and a guided city-tour in Old Tallinn on 6 June.

The conference fee does not include other cost of meals during your staying or the cost of travel and hotel/accommodation.

Cancellation/postponement of the conference

In case the EBSN Annual Conference cannot be held or is postponed due to events beyond the control of the conference organizers (force majeure), the conference organizers cannot be held liable by attendees for any damages. Under these circumstances, the conference organizers reserve the right to either retain the entire registration fee and to use it for a future conference, or to reimburse the attendee after deducting costs already incurred for the organization of the conference, which could not be recovered from third parties.

EBSN Secretariat reserves the right to modify the programme of the Conference. No refunds can be granted in case of cancellation of speakers, lack of space in the conference room or any other incidents during the Conference which are beyond the control of the Organizer.

Film, Photo and Video Recordings

EBSN Secretariat wishes to create a comprehensive overview of the conference activities, interactions and events that may be of promotional interest to the network. Accordingly, please be informed that you may be filmed or photographed at any time (e.g. in the plenary session, workshops, carrousels sessions, exhibition area etc.) and any presentation you deliver may be recorded. With the registration to the event, attendees confirm and agree to the publication of the above-mentioned photo/video material on conference-related websites or printed matters.

Insurance

The registration fee does not include insurance of any kind. The organizers cannot accept any responsibility or liability for injuries or losses sustained as a result of any cancellations, accidents, illness or other occurrences that may arise in connection with the conference or its social events. Participants are advised to organize appropriate travel and health insurance themselves.

Your email address will be used for distributing information on the current conference.

Handling Personal Data

Personal data are processed by the Organiser in order to manage registration and participation in the EBSN Annual Conference. All personal data you provide to us will be exclusively used for EBSN conference related communication and we guarantee that the information will not be shared or sold to third parties for any purpose.

You have the right to correct data concerning you, and, if applicable, the right to remove and the right to oppose the processing of these data, the right to delete, the right to limit processing and the right to the portability of your data, which you can exercise at any time by writing, by electronic mail or post, to this address: EBSN Secretariat (1046 Budapest, Klauzal u. 10.) or by e-mail to secretariat@basicskills.eu.

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